Chibi Lite Artist Alley Policy

The Giant Robot Appreciation Society (“GRAS”) provides space, the Artist Alley (“AA”), for selling goods and services and for advertising during Chibi Lite. Individual artists, other conventions, related businesses, student groups, and student businesses (“merchants”) may reserve a table in Evergreen State College’s Library during the event for these purposes.

REGISTRATION FOR CHIBI LITE IS OVER. 

Join our email list to ensure you receive an application link for future events.

AA general rules and regulations:

Artists and vendors. We define “vendors” as merchants conducting mostly resale, in that they have personally made or designed 20% or less of their stock. Examples: local comic or anime stores tabling at CCC, artists’ guilds selling mostly the work of artists not present, or publishers. We define “artists” as merchants who have personally made or designed 80% or more of their stock. We are only accepting artists, not vendors, for Chibi Lite 2018. Unfortunately we do not consider Chibi Lite big enough for a Vendor Hall.

Registration and acceptance. SUBMITTING A REGISTRATION FORM IS NOT THE SAME AS BEING ACCEPTED TO TABLE. You will receive a confirmation email upon submitting a registration form, but it is not the same as being accepted to table. Artists that have been accepted to table at Chibi Lite 2018 and have a reservation will receive a secondary email confirming their acceptance.
Once accepted, your table, seating, and area in the Artist Alley are reserved for the full duration of the event. This reservation is non-transferrable! If you have reserved a space and cannot come, please contact us at evergreenchibicon@gmail.com so that we can provide the space to a waitlisted party.

Reservation fee. Before setting up day-of, you must pay your table registration fee and/or check in at the info booth.

The table reservation fee may be paid online in advance via a link emailed to accepted artists (earning a $5 discount) or on-site on the day of the event, May 12th, 2018. This fee is non-refundable. We accept table fees on-site in cash only. We no longer accept checks due to fraud.

Regardless of whether you have prepaid, you still must check in with us at the info booth. You may not set up or begin selling without checking in and paying your table fee.

Setup and takedown. AA setup begins at 10 AM day-of. Please do not arrive and attempt to begin setup before 10; we will not be ready for you. You must arrive between 10:00 AM-11:30 AM on the 12th of May to unload and set up your booth. If you have not arrived by 12 PM your reservation will be made available to other artists. 

merchants unload chibi lite 2018

Full size here. Updated 2/26/18.

You will be able to unload your car from Library central receiving beginning at 10 AM. Volunteers with dollies and carts will be available to assist you. Do not occupy wheelchair access spaces without a permit. There is a ramp and elevator at central receiving with which to get your materials to the 2nd floor, where the AA is located.

Once unloaded, move cars to lot B or C. Parking is free on weekends, so there is no need to pay. Central receiving is load/unload ONLY unless you have a disability permit.

The AA/VH closes at 8PM. Make no sales after 8pm and begin breaking down your setup. Please look over your space and make sure to gather any trash you may have left. If you are able, we appreciate you folding up your table and chairs and stacking them. You may unload materials through central receiving; please ask info booth staff if you require assistance.

Prohibited goods and services. The following types of vending and practices are prohibited: health screenings, psychic readings, tarot card reading, counseling services, sales of edible goods, weapon sales (including but not limited to knives, swords, and “cute”- or “kitty”-style self defense keychains), the burning of candles or incense, and the sale of items prohibited on school campuses by the Revised Code of Washington http://apps.leg.wa.gov/rcw/. Threatening items, like prop weapons, must have an orange ring if they resemble guns and must pass through peacebonding at the info booth upon your arrival, BEFORE being sold. Items that shoot actual projectiles are not permitted.

“Damaging items,” including, but not limited to; hot glue guns, heat guns, knives, dremels, or anything that could possibly damage the tables or other property at the event are prohibited. Remember that you should have all your crafts done by the event, do not make them here.  If you have an item that could be considered damaging, please email us at evergreenchibicon@gmail.com.

Rules:

    1. Please be kind to each other and to CCC volunteers. Conventions can be stressful, especially when you’re pulling long hours, so some conflict is understandable, but remember–we’re all here for a love of art and this community, so let’s do what we can to make this a pleasant experience for all involved! Should serious conflict occur, please come to the info booth and request a coordinator to mediate.
    2. Discriminatory behavior and harassment is prohibited. Treat everyone respectfully without regard to their race, gender, sexual orientation, nationality, religion, or physical and mental ability. Do not make unwanted sexual comments or advances towards anyone at CCC, including attendees, merchants, or CCC volunteers. Should you experience treatment you feel is discriminatory behavior or harassment, please come to the info booth and request a coordinator or call (214)683-8062 for immediate help. You can also send an email to evergreenchibicon@gmail.com during or after the fact (though our email response may be delayed). We reserve the right to ban from CCC individuals who participate in discriminatory behavior or harassment.
    3. Card EVERYONE attempting to buy or browse R-18 goods, and don’t display anything with explicit covers. R-18 goods are allowed in our AA/VH, but you must have a sign or sticky note attached to them stating their nature and check the ID of EVERY SINGLE PERSON who attempts to browse or purchase them. Attempts by minors to browse R-18 goods should be terminated and attempts by minors to purchase R-18 goods should be immediately be reported to the info booth. Work of a pornographic nature containing characters who are minors is not permitted, and distribution of such work will result in ejection from the convention and a ban. Do not display R-18 goods with explicit covers, boxes, or displays even if you censor them with sticky notes or other barriers. This con is family friendly! PLEASE REPORT MERCHANTS BREAKING THIS RULE TO THE INFO BOOTH OR TO evergreenchibicon@gmail.com IMMEDIATELY.
    4. Take note of our prohibited goods and services outlined above. Please read the whole section. Some prohibited items: weapons (including knives, swords, and “cute”- or “kitty”-style self defense keychains) and “damaging items” (including hot glue guns, heat guns, knives, or dremels). The sale of edible goods and psychic or tarot card readings are also disallowed.
    5. Extension cords are prohibited. Power is NOT available to merchants at Chibi Lite. If you’re worried about your phone having battery to process card transactions, we recommend purchasing a mobile rechargeable battery bank or renting one from us on site for $2 per 40 minutes.
    6. Plagiarized art is NOT allowed in the AA. Our definition of plagiarism can be found here, in our Plagiarism and Bootleg Policy. Report plagiarized art here. 
    7. Evergreen maintains a “fragrance-free” campus to protect those with allergies to perfumes. As such, we ask that you refrain from wearing or spraying/diffusing scented products when attending CCC.
    8. Evergreen is mainly a non-smoking campus. Smoking is allowed in designated locations only. Do not smoke in convention bathrooms, within the convention center, or directly outside of the building doors. For designated smoking areas, please visit https://www.evergreen.edu/facilities/smokers-information-center
    9. The Evergreen State College, Student Activities, and their constituents are not liable for any damage or loss of merchandise or other items brought on campus.

Artist Alley portfolio criteria

Please note that Artist Alley applications will be first-come-first-serve for Chibi Lite 2018. Our review criteria is only so we have a portfolio of artist work to ensure professionalism and con readiness!

Artists will be asked to submit:

  • A link to a small online portfolio as detailed below
  • A picture of a past con table setup if applicable (for first-timers, a mockup would be great but is not required)
  • A blurb about the artist and their art/wares

Your portfolio should contain several examples of recent work and merch that you’re proud of. It only needs to have 5-10 pictures, but larger portfolios are fine! If you’re applying as a studio, please provide a portfolio link with the work that represents all your members. We use these to quickly check and make sure artists are con-ready, prepared, with professional work to sell. If you seem prepared, this will not affect your place in the queue. We have many applications to go through in a short time with our team of volunteer panelists, so please make your portfolios clear and easy to navigate, with your best work at the forefront.

This link MUST be to a Tumblr tag, Instagram account, public Google Drive folder, Deviantart FOLDER, Imgur, Storenvy, Tictail, Bigcartel, or personal website.

Do:
– Showcase a variety of the work you’re most proud of
– Provide pictures of physical merchandise that are close up, well lit, and clear

Do NOT:
– Use Facebook, a Facebook page, Deviantart ACCOUNT PAGE, or your Twitter
– Provide ONLY table shots or shots of merch from a distance
– Use blurry and dark pictures
– Provide a link to an account shared with images of work you don’t plan to sell; we DO check portfolios against our plagiarism guidelines

 

Plagiarized art is NOT allowed in the AA, even if no red flags are raised in the registration process. Please ensure that your portfolio contains no work that would go against plagiarism guidelines shown in our FAQ. If art or merch is determined to have been plagiarized, traced, or copied from other art, official art, or merchandise, the artist selling it will be expelled from our AA.

BY SUBMITTING A REGISTRATION FORM YOU AGREE TO COMPLY WITH THE POLICY DETAILED HERE, ON THE FORM, AND THE GENERAL POLICIES OF THE EVERGREEN STATE COLLEGE. FAILURE TO COMPLY WITH THESE POLICIES WILL RESULT IN TERMINATION OF APPLICATION.

ADDITIONAL QUESTIONS AND CONCERNS? REFER TO OUR CHIBI LITE ARTIST FAQ OR EMAIL EVERGREENCHIBICON@GMAIL.COM.

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