Convention Policies & Rules

Code of Conduct for Chibi Chibi Con

The following rules of conduct must be followed by all Chibi Chibi Con attendees. These rules are to ensure a safe and pleasant environment for all attendees, and to be in compliance with The Evergreen State College student code of conduct and Washington state law.

Failure to honor these rules may result in ejection from the premises and other legal consequences as required by law.

The following activities are prohibited:
  • Engaging in disruptive and unsafe behavior that disturbs the public or convention.
  • Physical or verbal harassment of attendees, staff or campus personnel.
  • Any act which could result in substantial risk or harm to people or property.
  • Sexual misconduct, assault or harassment.
  • Engaging in any activity prohibited by law.
  • Possession of weapons or objects banned by our prop guidelines.

Chibi Chibi Con reserves the right to require anyone violating these code of conduct to leave the event. Illegal activities will result in notification of campus and local authorities.

Campus & Convention Polices

  • Animals

ADA working animals are allowed in the convention space. Non-ADA animals are not permitted.

  • Scented products

Evergreen is a fragrance-free campus in order to accommodate those sensitive to certain chemicals and ingredients used in strong perfumes, colognes, etc. Please do not wear scents to the event.

  • Alcohol

There is to be no consumption of alcohol anywhere on campus. Individuals who appear to be intoxicated will be asked to leave campus. Violation of state law in regard to alcohol will be reported to campus and local authorities.

  • Smoking

Smoking on campus is only permitted in the designated gazebo areas. Washington State law prohibits smoking indoors and within twenty-five feet of doorways and building ventilation access. Usage of marijuana on campus is prohibited. Violators will be reported to campus and local authorities.

  • Illegal Substances

Any illegal substance abuse or paraphernalia will be reported to the appropriate authorities.

Behavioral Guidelines

  • General

Attendees of Chibi Chibi Con are invited guests of The Evergreen State College. It is our obligation to ensure that our behavior is not disruptive to the learning or social environment of the college. Those in violation will be warned by our staff. Historically, conduct has not been a problem for Chibi Chibi Con, and we don’t wish for it to begin this year.

  • Physical Behavior

No Live Action Role Playing (LARPing) is allowed. Activities such as ‘glomp circles’ that involve horseplay and rough contact with fellow attendees are prohibited whether consent is given or not. If we have to break up one of these, the participants will be asked to leave the convention. Do not strike any other person with any part of your body, cosplay props or weapons or projectiles coming from any of the aforementioned.

Sleeping in convention areas is prohibited.

Please refrain from wearing signs (“Free Hugs” etc.) that offer or solicit services.

  • Harassment and Assault

Chibi Chibi Con has a zero-tolerance policy on harassment and assault of any kind. Harassment is any behavior that intentionally annoys, threatens, or alarms another person. This includes any unwanted physical contact, following someone without a legitimate reason, or threatening to physically harm someone.

If someone asks to be left alone, honor their request. If someone is harassing you repeatedly after being asked to stop, inform a staff member.

If an assault occurs, call 911 immediately, and then please report the matter to our staff. A person who assaults or harasses another person is guilty of a crime under Washington State law and will be handled by campus and local authorities.

  • Theft

Any attendee caught in the act of shoplifting or stealing will be handed over to the authorities, be ejected from the premises, and refused service into all future Chibi Chibi Con events.

  • Photography

Photography of our event is allowed. Do not let it disrupt events or floor traffic. Consent of the subject is required. Please be considerate and ask first before taking pictures of anyone. Do not photograph artists’ tables. Violators will be ejected from the premises.

  • Liability

Chibi Chibi Con, the Giant Robot Appreciation Society, Aramark, The Evergreen State College and its affiliates are not responsible for any loss, damage, theft, or injury. Members are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies are to be handled directly by the proper authorities.

7 thoughts on “Convention Policies & Rules

  1. Hello! I was planning on doing a cosplay, but in order to I must ask: are masks allowed in the convention space? Please do respond quickly!

    1. Dear Concerned Cosplayer,

      Yes, we allow masks. 🙂 If you’re asked to remove it briefly for identification purposes by staff or campus officials, please comply. As long as you aren’t engaging in behavior that is in violation of convention or Evergreen campus policy, no one should say anything to you.

    1. Yes, but please be aware we have a zero-tolerence policy regarding horseplay with props.
      Do not swing it, point it at anybody or hit anybody with it. You can raise it to pose for a photo.
      If you have any further policy questions, please see our props and cosplay policy.

    1. Since we’re on a college campus and ran by the college, we can’t set age restrictions. We have to treat our attendees like any other visitor to the college. Attendance without an adult is at the discretion of the parent, as we can’t watch children. That said however, in the event that they need something, both our staff and campus police will be present and available to assist. All we ask is that anyone attending understand our convention rules and policies which are listed on the site.

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